General Digitization Policies

The New School Archives does not scan entire theses or dissertations (title pages may be scanned as proof of having met graduation requirements). Items larger than 27" x 17", as well as bound items, are outsourced to a vendor. The total cost, including ancillary fees such as dis-binding, is passed along to the requesting researcher, with an additional 20% administrative fee to cover handling.

For New School-affiliated researchers

Up to 10 scans are provided free of charge per project to New School-affiliated individuals engaged in research, including for theses, dissertations, class projects/assignments, lectures, presentations, exhibitions and personal reference/inspiration. This includes alumni and former students requesting copies of their student work. New School-affiliated individuals may be charged administrative fees for requests requiring special handling. After 10 scans, the rates charged non-New School researchers apply, as described below.

New School faculty may request class readings to be scanned from archival holdings without charge by presenting a syllabus with the requested item listed under required readings.

The maximum number of scans fulfilled per person is 50 items (pages) per week.

For Non-New School researchers

The New School Archives charges $30 per item (page of two-dimensional text or image) to scan materials 27" x 17" or smaller. For multi-page textual documents, the first page scanned is $30 and each page thereafter is $2.

Research by New School staff

Scanning requests that require significant research (exceeding one hour) on the part of New School Archives staff (e.g., identifying materials for researchers) will incur a research fee of $50/hour.

Audiovisual digitization

Audiovisual digitization cost estimates are calculated by length, at $50 per 30 minutes, in increments of $50, with minutes rounded up. Reformatting costs (including audio, video, and born-digital recordings) are calculated based on labor and fees set by external vendors, which are variable and subject to change. These requests will also incur an additional 20% administrative fee.

Transfers of electronic files from optical discs (CDs, DVDs) will be done free of charge if no other digital processing is required. At the discretion of the archives, small numbers of audio cassettes and VHS tapes may occasionally be digitized in-house free of charge.

Payment in full is required to receive digital files. Due to the COVID-19 pandemic, we can only accept payment via credit card. We are unable to  accept print credits at this time.

Turnaround for digitization requests

Prior to the COVID-19 pandemic, we processed most requests within 5 business days. Due to the fluctuating state of the emergency, we cannot provide estimates of when digitizing requests can be fulfilled. Rush orders are suspended until further notice.

Materials requiring special handling, including but not limited to oversize materials (larger than 27" x 17") and audiovisual recordings, will  incur additional charges to those indicated above based upon the labor involved to fulfill the order--these jobs may take longer to fulfill, and are contingent upon the availability of the vendor.

Publication

If you wish to obtain high-resolution files for use in any context that constitutes publishing, The New School requires you to complete an agreement before we supply files. There are no licensing or permission fees for use of any resources from The New School Archives' holdings for which The New School does not own the copyright. For holdings owned by The New School, licensing or permissions fees may be applied, at the discretion of The New School Archives.

Contact The New School Archives at archivist@newschool.edu for more information, to place a request, or to inquire about obtaining estimates.